Room Reservation Form La Casita Room Reservation Policies:
Any individual or organization that wishes to utilize the facilities at La Casita must complete a Room Reservation Form. To increase the odds that your preferred room is available, you are encouraged to submit your request as far in advance as possible. Priority is: La Casita, UF entity, non-UF entity.
P lease note: We often have multiple meetings in La Casita at once. Some events are loud (e.g. music.) If your event requires quiet from surrounding area, please notify us when making reservation to determine whether this is possible.
Rooms available include:
1st floor lounge/lobby area (fits 20-50 people, minimal privacy)
2nd floor library (Newly renovated! Now fits 12-14 people, privacy possible )
3rd floor conference room (fits 30-40 people, privacy possible)
Guidelines:
Your Room Reservation Form must be approved prior to your event by IHLC Director, Grad Assistant, Secretary. If your event occurs outside of our official hours, you must also submit an After Hours Event Permit.
Meeting Time: Meetings should start and end at scheduled time. You must end your function at the time instructed by the staff member on duty, including completing the clean up of your event.
Cancellation Policy: Cancellation of a reservation must be made at least one day prior to event. Failure to cancel prevents others from using space. Violation will result in suspension of reservation privileges for up to 4 months.
Staff Work Areas & Phones: Workstations are for staff use only. Use of staff computers is NEVER allowed. If guests need to use the phone, please obtain permission from a staff member first.
Food: Food is allowed at meetings and events, but must be arranged at the time of reservation. Spillage of food or drink may result in a $30 carpet cleaning fee charged to the organization.
Clean Up: Each organization is responsible for insuring that the reserved room is cleaned and left in an orderly manner before departure, including disposal of all food. All trash must be taken outside to the dumpster behind La Casita. Tables, chairs, & tent must be properly put away.
Equipment: The tv's, VCR's, stereo, and DVD are to be operated with the assistance of the staff person on duty. Failure to comply with this policy may result in any resulting damages being charged to the organization.
No Fronting: Individuals/organizations may not "Front" an event for any individual/organizations name for the individual/organization who currently does not have IHLC privelages. Applies also to Office of Student Activities policy on fronting, see www.union.ufl.edu/sac/handbook.
The IHLC Director reserves the right to deny requests for space and/or IHLC resources (tables, chairs, tent, etc.)
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